Hard Business Meeting - 7/10/09
Order of content:
2. Program
3. Treasurerʼs Report
a. Current Balance
4. Mattʼs letter
5. Emileʼs Resignation
6. Elections (Matt willing to be Minister for the Interior)
Attendance: Jordan, Iain, Emile, Kerry, Bill, Sam, Stephen,
Jono, Chris
Apologies: Matt
Chair: Emile
Minutes taken by: Kerry
Meeting opened: 7:40pm
1.
• Issues raised (Sam and others):
• Future positions - clarify (esp UpDawg), re-elect
• UpDawg: make sure organisers ready one week prior, if not ready - assist;
make sure Crew aware of activity (though not job to notify); Position for
focus on recruitment
• Deputy Crew Leader - possibility?? or combine with UpDawg??
• Concern that positions may become redundant/not enough Crew members
to fill positions
• Constitution needed - look at past constitutions, current ones; separate meeting at a
later date to address this properly
• Positions:
• Crew Leader
• Treasurer
• Secretary
• Minister for Interior-merge with Deputy Crew Leader (vote carried)
• As suggested above under “UpDawg”; Deputy Crew Leader - assist Crew
Leader, support role
• Log Book Monitor (maintain log, ensure activity leaders complete blog)
• Recruitment Officer:
• check recruiting activities are included; representative to other sections
• Crew committed to ensuring Leadership duties are fulfilled (elections later)
• Phone Books:
• Complaint to Group Leader not done appropriately
• Future plan: Crew to formally offer complaint at next Group Meeting
• Program: everyone needs to look at online calendar!! Minister for Interior in charge of
program maintenance
• Begin planning for Tymolum camp/Forest Feast; ? Straddie camp
• Issue of Tymolum camp being organised - need a delegated organiser (some may
not be able to attend full camp due to study)
• Oakleigh Rover Crew: Jenny has asked Iain and Kerry “when will you be coming to
Oakleigh to form an Oakleigh rover crew?”. Kerry replied saying something along the
lines of thank-you-but-we-are-happy-here-for-the-moment. There will always be the
possibility for kerry and Iain to form an oakleigh crew, and feel as though Oakleigh
group are trying to force them to. Kerry has no intention to form a crew. Iain is
undecided, and both believe that Oakleigh group is unfairly trying to force them into
their own crew.
• Kerry is considering joining St Johnʼs Wood group as a St Johnʼs Wood Rover
because of the issues being raised by the Crew
• Kerry and Iain will be attending a group committee meeting with Oakleigh group
with the intention of finalizing the situation and aiming to remain rovers at st johnʼs
wood (Iain as an Oakleigh Rover, Kerry as a St Johnʼs Wood Rover???)
• Joint Crew - we are currently a SJW and Oakleigh joint crew (just without the
name tape); current Oakleigh Venturers keen to start own Crew
• Acceptance of Oakleigh members as fully-fledged members (ie able to hold
positions) - voted 6 in favour, 1 against.
• Debts:
• Possible Anaconda BBQ - book regular dates for 2010 (Emile can arrange);
uniform felt to be best to enhance image
• Squire Training
• Expected timeline - approx. 6 months to complete Scout visits, 12 months finish;
not concrete but should be made clear to Squires to enhance commitment to
training completion
• Significant distinction between Squires and Rover Knights to increase motivation,
eg. eventually (once have more invested Rovers) Squires not hold positions of
office; after this election, Squires not able to be elected to Crew Leader
• Current Squires - personal commitment to training; aim to achieve SOMETHING
every month/few weeks (sponsor to check off online)
• Sponsors to be more visible to Squires (ie. more contact, whip-cracking)
• Visible chart up in Den to show Squire Progress
• Community Service
• Gap Rotary Santa sled - Secretary to officially respond to offer (Crew happy to
help out on some nights)
Treasurerʼs Report
• Issue of Group fees - renegotiate (reduced) amount
• Order of priorities (to repay):
" " 1. Owenʼs group fee
" " 2. Chris
• Subs per semester - direct electronic transfer ($20 per semester);
• Due date for subs - last day of Feb and last day of August (Treasurer to send
reminder 2 weeks prior and to keep track)
• Subs for this semester - due 2 WEEKS FROM TONIGHT
Elections (each term is now approx. 6 months duration)
Crew Leader
• Role:
• Face of Crew (attend Group meetings as rep of Crew)
• Chair Hard Business meetings
• Discipline
• Nominations:
• Sam; unopposed, elected to Crew Leader
Minister for Interior/Deputy Crew Leader
• Role:
• see above discussion
• Nominations:
• Iain - elected to position
• Matt
Secretary
• Role:
• Contact person for Crew
• Correspondence
• Nominations:
• Jordan - elected
• Kerry
• Emile
Treasurer
• Role:
• Fundraising
• Bank accounts
• Nominations:
• Jono - elected
Log Book Monitor (maintain log, ensure activity leaders complete blog)
• Role:
• Ensure all activity leaders blog after activity & quality control
• Take camera
• Back-logging
• Very important role, especially while catching up
• Nominations
• Emile - elected
Recruitment Officer:
• Role:
• Check recruiting activities are included in program
• Representative to other sections
• Responsible for new/potential rovers
• Liaising with other rover crews, venturer units, etc.
• Contact details put on website
• Nominations:
• Kerry - elected
• Mattʼs
For future elections - non-present members not nominated
Meeting Adjourned @ 10:03pm
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